Minutes - January 2008

17/04/08 — published by Mikki Thomas

MINUTES OF THE MEETING OF THE PROJECTS COMMITTEE OF CAMPBELL PARK PARISH COUNCIL held on Monday 21 January 2008 at 1 PENCARROW PLACE, FISHERMEAD AT 7.30pm

 

001/08      Members Present

  • Cllr T Fraser (Chair)
  • Cllr I Fraser
  • Cllr M Johnson
  • Cllr M Thomas
  • Cllr J Turner 
  • Cllr H Walmsley
  • In attendance:
  • Janice Walker - Clerk to Committee
  • W T Dawson   -  Parish Manager/Clerk

002/08      Apologies for Absence

Cllr M Ramm                            

003/08      Declarations of Interest

None

004/08      Minutes of the Projects Committee held on 10 December 2007

The Minutes of the Meeting held on the 10 December 2007, having already been circulated, were approved as a correct record and signed by the Chairman.

005/08      Personal statement from a member       

Deferred

006/08      Parish Appraisal

Cllr T Fraser informed the Committee that information received to date had to be filtered and he hoped to have a report for Committee for the next meeting.

007/08      New Build

Cllr Walmsley requested that it be noted in Report No: PC/001/08 that it would require an income of a quarter of a million to generate a net income of £90,000 per annum.

Cllr I Fraser suggested to Committee that discussions be held with Oakgrove Leisure Trust who looked after the new community facilities in Walnut Tree and Tattenhoe.

Following discussion it was recommended that:

1.       David Locke Associates be commissioned to carry out an audit of the demand, form and availability  of rental office space, meeting rooms etc

2.       Council commission a funding expert to discover what funding might be available for community facilities from Government and/or lottery funding, "planning obligation" money, and other sources.

3.       The Finance & Administration Committee be asked to consider, and recommend to Council, what proportion of costs of a new building - rental and/or construction - could be met from the precept and the Council's investment funds (but not the Oldbrook endowment)

4.       The optimum size of the hall be for 150 persons.  This to be designed to be sub divided and to include large doors at one end, allowing a marquee to be attached if a larger capacity function was required.

It was proposed and accepted that, this Committee recommend to Council that a caretakers flat is not necessary.

008/08      Spotlight

Cllr T Fraser informed Committee that:

(i)  the purchase of lapel microphones would be considered by the ICT working party

(ii)  the Spotlight on Health had been successful and that Gillian Prager wishes to become involved with the Parish in introducing health initiatives for parishioners

(iii)  for the Diversity Ball, it was proposed that:

   (a)  a draft be forwarded to all Councillors informing them of the key note speakers and funding providers

   (b)  Council to consider paying for tickets for  Councillors and staff who will be working at the event.

009/08      Whitecap Leisure

The Clerk informed Committee that Whitecap Leisure had yet to confirm a date for the meeting to discuss their offer of free facilities for the under privileged.

010/08      DATE OF NEXT MEETING

The next meeting of the Project Committee will be held on Monday 11th February 2008.

Janice Walker

Clerk to Committee

Committee Members: Cllrs Fraser T (Chair), Thomas (Vice-Chair), Fraser I, Johnson, Kent, Turner J, Ramm and Walmsley