Minutes - December 2007

17/04/08 — published by Mikki Thomas

Minutes of the meeting of the Projects Committee of Campbell Park Parish Council held on Monday 10 December 2007 at 1 Pencarrow Place, Fishermead, commencing at 7.30pm

 

59/07

Members Present

 

  • Cllr I Fraser
  • Cllr T Fraser
  • Cllr J Turner
  • Cllr M Ramm
  • Cllr H Walmsley

 

  • In attendance:
  • W T Dawson  - Parish Manager/Clerk

60/07

Apologies for Absence

 

Cllrs Kent, Thomas and Petchey - illness

 

61/07

Declarations of Interest

 

None

 

62/07

Minutes of the Meeting held on the 8th November 2007

 

The minutes of the meeting held on the 8th November, having already been circulated were approved as a correct record and signed by the Chairman.

 

63/07

Matters Arising

 

Cllr Ramm enquired about the report on the training of Youth Workers which she had raised at the last meeting.

The Committee agreed to call for a report to the next meeting at which it would be recorded that the enquiry had been made but omitted from the approved minutes.

 

64/07

Personal statement from a member

 

Due to the Member's absence this matter was deferred.

 

65/07

Parish Appraisal         

 

Cllr T Fraser reported that approximately two-thirds of the appraisal forms had been input to the data base.  It was hoped that this process would be completed early in the New Year.

 

66/07

New Build

 

(i)     The Committee received and considered briefly the Site Appraisal report from David Lock Associates.  It was resolved that:-

(a)  a copy would be given to every Member of Council

(b)  David Lock Associates would be asked to facilitate a meeting between Milton Keynes Parks Trust and The New Build Project team, being Councillors T Fraser, J Turner and H Walmsley, in line with recommendation 6.01 in the report

(c)  the New Build Project Team be asked to discuss with David Lock Associates the next stages of the process as set out in recommendation 6.04 in the report.

 

 

(ii)      Report No: PRO/007/07

The Committee considered the first draft of an analysis of possible income in relation to the new build prepared by Cllr Walmsley.  It was noted that, inevitably, there were many assumptions in the report.  Members considered that usage of lettable facilities might be able to exceed the 70% assumption because of the shortage of meeting spaces in Milton Keynes.

Members noted also that the current proposal to change the management of the Oldbrook Centre might have an impact upon the servicing of a new build such that the assumed staffing increase might not be required.

The Chairman drew the Committee's attention to work done some time ago on possible income generation.  Whilst it was recognised that the figures were now out of date it was agreed that copies would be given to all Members of the Projects Committee.

It was agreed also that the Project team would visit the offices of  Shenley Brook End, Woughton, West Bletchley and Wolverton Councils to see what facilities they had included.

 

67/07

Spotlight

 

The report of the Parish Manager/Clerk with his observations on Spotlights was received and discussed.  It was agreed that:-

(i)  Council be recommended to authorise the purchase of lapel microphones compatible with the equipment at Acorn House

(ii)  when appropriate the "top table" occupants at a Spotlight should move to the front row during presentations from guest speakers

(iii)  refreshments should not be unreasonably restricted because of cost. Funds are available to provide reasonable hospitality at these prestigious events

(iv)  the difficulties of selecting a date that suited everyone were acknowledged and no change to the existing arrangements should be made.

It was noted that the next Spotlight will be on 16th January, at Acorn House.  The subject will be health.  The guest speaker will be Gillian Parger, new Director of the PCT.  Members of Milton Keynes Council Health Policy Development Committee and Health Scrutiny Committee will be present.

The Chairman informed the Committee that the "Spotlight Diversity" Ball will go ahead.  Details are being finalised and there will be a fuller report to Committee and Council in January.  It will be in March at the new Stadium and many organisations already are showing interest in being a part of the event. 

The Parish Council will gain considerable kudos from the event.  There may be some, modest expenditure for example assistance with advertising but this will be covered in the report.

 

68/07

Whitecap Leisure

 

The Committee noted that the offer of free facilities from Whitecap Leisure was made some time ago.  Therefore it was agreed that Cllrs J Turner, T Turner, M Ramm and T Fraser should meet with the principals of Whitecap Leisure in January to explore what might be available next year.

If a similar offer of free access to facilities is made the Parish Council should seek to engage with all the different community leaders in the Parish to elicit their involvement in allocating the free opportunities fairly.

 

69/07

Date of Next Meeting

 

The next meeting had been scheduled for Monday 14th January.  However a meeting of NAG West had also been scheduled for that date.  Therefore the Committee agreed to change the Projects Committee meeting and the Parish Manager/Clerk was asked to e-mail all Committee Members to find another date.