Minutes - August 2007

17/04/08 — published by Mikki Thomas

MINUTES OF THE MEETING OF THE PROJECTS COMMITTEE OF CAMPBELL PARK PARISH COUNCIL held on Monday 13th August 2007 at 1 Pencarrow Place, Fishermead, commencing at 7.30pm

 

37/07

Members Present

 

  • Cllr I Fraser
  • Cllr T Fraser
  • Cllr M Johnson
  • Cllr K Kent
  • Cllr M Thomas
  • Cllr J Turner
  • Cllr M Ramm
  • Cllr M Petchey
  • Cllr H Walmsley

 

  • In attendance:-
  • Parish Manager/Clerk

38/07

Apologies for Absence

 

None

 

39/07

Declarations of Interest

 

None

 

40/07

To Approve the Minutes of the Meeting held on the 16th July 2007

 

The minutes of the meeting held on the 16th July, having already been circulated were approved as a correct record and signed by the Chairman.

 

41/07

Parish Appraisal - Report No PRO/004/07

 

The Chairman reported that the distribution of the questionnaires had started and he reminded Members of the schedule for the public events at which residents could come to meet Members and staff with regard to the appraisal.

 

42/07

New Build - Report No PRO/005/07

 

The Committee considered the draft resolution from Council and determined that:-

(i)  Cllrs I Fraser and J Turner, with an officer, would meet with two architects, namely David Locke and Andrew Armes, to discuss commissioning them to compare the suitability of the two Oldbrook sites for new offices.

(ii)  Cllr I Fraser and the Parish Manager/Clerk will draw up a list of contacts who may be able to provide information about income generation from a new building.

(iii)  Cllrs H Walmsley and T Fraser will develop a business plan to support the long term financing of a new building

(iv)  Cllrs Petchey, Kent and I Fraser will seek a suitable partner(s) for development of a new building.

 

43/07

Budget 2008/09

 

It was agreed that this matter need not be progressed by this Committee until after the Away Day in October which will determine what projects the Committee has to carry out.

 

44/07

Quality Council

 

It was noted that the Parish Manager/Clerk was taking a report on this matter to the September meeting of the Finance and Administration Committee.

 

45/07

Business Plan

 

It was noted that this will follow the Away Day in October.

 

46/07

Sub-Committees/Lead Members/Working Groups

 

It was acknowledged that the question of Lead Members/Sub-Committees for the new build was dealt with under agenda item 3.

 

47/07

Terms of Reference

 

The Parish Manager/Clerk reminded Members that Council had asked each Committee to re-examine its terms of reference.  He distributed copies of draft terms for the Projects Committee and asked Members to make any observations thereon to the Chairman and himself for the next meeting.

 

48/07

Outstanding Projects

 

The Chairman advised Members that he had a list of outstanding projects identified but not progressed by the Committee.  After brief discussion it was agreed that:-

This matter would be deferred until after the Away Day in October from which future projects would be determined

The Parish Manager/Clerk would investigate, and advise Members of, what is meant by the term "Parish Plan" and how it differs from the term "business plan".

 

49/07

Spotlight

 

The Chairman advised Members that the next Spotlight will be on Wednesday 10 October and the subject will be Hinduism.

 

50/07

Date of Next Meeting - Tuesday 10th September 2007, at 7.00 pm.