June 2008

11/07/08 — published by Mikki Thomas

Minutes of the meeting of the Finance & Administration Committee of Campbell Park Parish Council held on Tuesday 3rd June 2008                     at 1 Pencarrow Place, Fishermead commencing at 7pm  
16/08Election of Chair
 Cllr  J Turner was elected Chair of the Committee for the Council year to 2009 
17/08Election of Vice Chair Committee
 Cllr I Fraser was elected Vice Chair of the Committee for the Council year to 2009 
18/08Members Present
 
  • Cllr D Conway       
  • Cllr I Fraser
  • Cllr T Fraser  
 
 

In attendance

  • Cllr J Goss
  • W T Dawson – Parish Manager/Clerk 
19/08Apologies for Absence
 
  • Cllr D Pafford – holiday
  • Cllr H Walmsley – holiday
  • Cllr M Thomas - illness 
20/08Declarations of Interest
 Cllrs D Conway, I Fraser and J Goss declared an interest in item 16 because they are Trustees of the Geoff Taylor Trust. 
21/08Minutes of the meeting held on the 6th May 2008
 The minutes of the meeting held on the 6th May 2008, having already been circulated were approved as a correct record and signed by the Chairman. 
22/08Terms of Reference
 The Committee reviewed the current Committees Terms of Reference and concluded that no change is necessary. 
23/08Current “Champions”
 After discussion the Committee deferred this item until the next meeting. 
24/08Matters Arising 
 The Parish Manager/Clerk responded to the question at the last meeting about details of allowances paid to individual Councillors by reminding the meeting that the Law requires that these be published.  Accordingly it was resolved that the schedule be presented to Council and then published in accordance with the Local Authorities (Members’ Allowances) (England) Regulations 2003.  
25/08Receipts and Payments Report to 31st May – Report No. F&A/01/08
 The current accounts position was noted.  Also welcomed was the further revision to the presentation of Receipts and Payments giving more detailed information about the monthly nett position.  Codes 34 and 146 were asked to be amended. 
26/08Members Allowance – Report No. F&A/02/08
 It was confirmed that:- 
  1. payment of allowances to members is quarterly in arrears
 
  1. the Chairman should receive four payments of £250 in a Council year with no need to apportion at the start or end of his/her term.
 
27/08Clerks Finance Support Group – Report No. F&A/03/08
 It was agreed that:- 
  1. a Clerk’s Finance Support Group will be set up and it’s benefit to Council reviewed in due course
 
  1. the Group will meet quarterly
 
  1. Cllr D Conway will be a member of the Group
 
  1. The Parish Manager/Clerk will ask Members of the Committee not present at the meeting if they wish to be a member of the Group.
 
28/08Risk Assessment – Report No F&A/04/08
 It was agreed to defer this item to the next meeting. 
29/08ICT Working Group
 The status of the Group was discussed and it was confirmed that it is a Joint Member/Officer Working Group with a specific task and, therefore, limited life. It was agreed that the Group will:- 
  1. complete its task in time for a new IT contract to be agreed from 1 April 2009
  1. speak to the current IT Consultant about rolling three month extensions of his current contract to enable the Group to complete the task without the Council having to enter into another one year contract
  1. develop the specification for IT support against which competitive quotations will be sought.
 It was noted that the need for a smallchange to the telephone system identified by the Group will be implemented immediately. 
30/08ICT Report – Report No F&A/06/08
 The monthly report on Information Computer Technology was received  
31/08Grants
 Age Concern – application for £10,000.  It was resolved to recommend to Councilthat the grant be approved but there is to be an urgent meeting between an Officer and the Home Visitor Organiser to obtain the information about the numbers of residents of the Parish supported by the grant and the help they receive.  That information will be provided to Committee Members outside the meeting as soon as it is available.
 Geoff Taylor Trust – application for £10,000.  It was resolved to recommend to Councilthat the grant be approved and the Trust be encouraged to promote itself more widely within the Parish. 
32/08Payments and Bank Transfers
 Finance & Administration Committee approved the following payments.
 
Chq NoNameDescriptionAmount
202159Blinds DirectSupply/fit at Parish Office192.92
202160Winterhill Conference Centre8th April Standards Board Mtg932.01
202161Devonshire Park HotelNALC Conf - hotel booking1,210.00
202162Office AngelsTemp re web site 50.60
202163Accountancy Payroll 912.64
202164Devonshire Park HotelNALC Conf - hotel booking180.00
202165Xact Consulting LtdAnnual payment3,525.00
202166BT PLCMobile charges207.45
202167CommuniCorpAnnual subscription 9.50
202168P A LangstonConsultancy fee - April - May 08672.05
202169Mouchel Business ServicesDelivery of Precept Leaflet205.63
202170Cllr L HarrisExpenses - NALC Conf187.84
202171Canon UK LtdPrinter charges Feb - May 08114.94
202172Frosts LandscapePond maintenance307.90
202173Derbyshire County Training2 day Training - J Walker300.00
202174Accor ServicesChildcare Vouchers - May187.61
202175Vincent Landscape LtdOldbrook Green  May 07 - April 086,872.57
202176A H ContractsDog bins wasate disposal120.32
202177British GasElectricity - Landscape Depot21.71
202178Cancelled -
202179Bathroom SpecialistRepairs to toilets - Oldbrook137.22
202180BadgemasterCllrs' name badges45.47
202181Cllr T FraserExpenses - NALC Conf140.71
202182D&I Window Cleaning LtdCleaning Parish Office23.27
202183D&I Window Cleaning LtdCleaning Oldbrook Centre25.85
202184Accor ServicesChildcare Vouchers - June187.61
202185Scribe 2000 LtdAnnual Licence Renewal590.00
202186Shred SecureConfidential shredding41.13
202187Staples UK LtdStationary11.99
    
D/DKwik-FitFuel for vans73.85
 Kwik-FitFuel for vans78.69
 Kwik-FitFuel for vans119.54
  
33/08Date of Next Meeting –Tuesday 1st July 2008, at 7.00 pm.