May Minutes

Minutes of the Meeting of Council held on Tuesday 13th May 2008, at the Oldbrook Centre, Oldbrook Boulevard, Oldbrook, commencing at 7.30pm 
010/08Members Present
 Cllr Michelle DudhillCllr Colin EnnewCllr Angela FairgrieveCllr Tom FraserCllr Isabella Fraser – Vice ChairCllr John Goss - ChairCllr Larry HarrisCllr John HarrisCllr Mike Johnson Cllr Katherine KentCllr Dierdre O’RourkeCllr David PaffordCllr Amanda PeersCllr Martin PetcheyCllr Mikki ThomasCllr Tanya TurnerCllr James TurnerCllr Hugh Walmsley 
 In attendance
 W T Dawson, Parish Manager/ClerkMrs E Webb, Administration Officer 
011/08Apologies for Absence
 Cllr Conway – annual holiday 
012/08Declarations of Interest
 There were no declarations of interest. 
013/08Minutes of the meeting of Council held on the 15th April 2008
 The minutes of the previous meeting, having been circulated to Members, were taken as read, approved as a correct record and signed by the Chair. 
014/08Chair’s Report
 The Chair advised Council that he had just returned from a very instructive and informative visit to Keighley Town Council. 
015/08Parish Manager/Clerk’s Progress Report
 There were no items not covered elsewhere in the Agenda. 
016/08List of Correspondence
 The schedule was noted by Council. 
017/08Forthcoming Meetings and Seminars
 The schedule was noted by Council. 
018/08Ward Members’ Reports
 There were no reports 
019/08Public Involvement – Deputations and Petitions
 No Deputations/petitions had been submitted for consideration at the Meeting. 
020/08Questions from Members of the Public
 There were no questions. 
021/08Members’ Items
021aQuestions from Members
 There were no Questions from Members. 
022aMembers’ Resolutions
 There were no Members’ Resolutions. 
023/08To Receive Reports from Committees 
023 a Minutes of the Planning CommitteeChair: Cllr Martin Petchey 
 The Minutes were circulated to all members 
023 b Minutes of Finance & Administration Committee Chair: Cllr Isabella FraserItems for ratification:
023biDraft Minute No. 08/08 - Budget Presentation – Report No. F&A/100/08
 Council resolved that the budget be presented showing expenditure under committee portfolio headings with monthly projections, but, at this stage, apportionment of staff costs across portfolios should not be pursued.               
023biiDraft Minute No. 09/08 - Guidance for attendance at meetings – Report No. F&A/102/08
 Council asked for the item to be deferred to the June meeting to enable the report to be circulated to all members.  
023(c) Minutes of Projects Committee Chair : Cllr T FraserItems for ratification
 Council noted that the meeting had been cancelled. 
023(d) Minutes of Community Action Committee Chair : Cllr Michelle DudhillItems for ratification
 Cllr Dudhill thanked all those councillors who attended the launch of the Banner Project.   It had been well attended and was a very successful event. The consultation on Kernow Crescent followed on directly after the launch and was well attended by residents. 
 Cllr I Fraser joined the meeting at 8.25pm 
023(e) Minutes of Extra-ordinary Meeting of the Personnel CommitteeChair:  Cllr Katherine KentItems for ratification 
023eiDraft Minute No. 112/08 - Staffing
         023eiiCouncil resolved that: 
  1. the incumbent be retained in employment from the date of his return pending completion of the staffing review. 
 Council noted that the meeting between the officer and the panel comprising Cllrs J Harris, T Fraser, K Kent and the Parish Manager/Clerk had taken place. (Cllr D Pafford had been unable to attend) Post of Parish Warden Council resolved that the decision made at the April meeting of Council be upheld (Minute 358/08 5eiii)  
023 fMinutes of Environment and Allotments CommitteeChair:  Cllr Mikki ThomasItems for ratification
023 fi Draft Minute No. 054/08 - Woolstone Allotment Paving SlabsCouncil resolved that that due to the unevenness of the paving slabs the repair work is implemented (Small Holdings & Allotments Act 1908 ss 23) 
023 fiiAcceptance of a Landscape Maintenance Contract – Report No. C/03/08
 Council resolved that thequotation from Vincent’s for the landscape maintenance of the Oldbrook Green, Oldbrook Centre and the Parish Office be accepted. 
024/08New Build – Report No. C/04/08
 Council resolved that Cllrs Goss and T Fraser should continue with the informal discussion with Milton Keynes Council.  
025/08Parish Meeting
 The Parish Manager/Clerk advised Council that the meetings would take place on Thursday 5th June at the Oldbrook Centre and Thursday 12th June at Willen Church, 7pm for 7.30pm start.   Speaker still to be found.   Events will be published on the Parish notice boards, website and flyers will be distributed. 
026/08To note Committee Meeting Dates
 Personnel – Tuesday 27th May 2008, 7.30pmEnvironment – Wednesday 28th May 2008, 7pmPlanning – Monday 2nd June 2008, 7pmFinance & Administration – Tuesday 3rd June 2008, 7pmProjects – Monday 9th June 2008, 7pmCommunity Action – Monday 23rd June 2008, 7.00pm  
028/08Payments to be approved
 The following payments were approved and signed. 
 
Chq NoNameDescriptionAmount
202122Canon UK LtdContract 17/5 - 16/8351.37
202126On the VergeContribution towards Banner proj5,000.00
202127Comms for Local CouncilsAnnual subscription100.00
202128M PetcheyChairs Allowance250.00
202129Shred Secure LtdConfidential shredding41.13
202130Willen SchoolHoliday play schemes4,500.00
202131Frosts Landscape LtdPond maintenance267.99
202132Frosts Landscape LtdPond maintenance (September)267.99
202133Mrs P CharlesworthYouth Training scheme expenses108.00
202134British GasElectricity Landscape Depot10.81
202135British GasParish office580.61
202136BTInternet Service142.13
202137Granville CentreHire of hall - Willen Ward Surgery64.80
202138D&I Window CleaningParish Office - internal & external41.36
202139D&I Window CleaningOldbrook - external25.85
202140cancelled  
202141Smiths FireCall out Landscape Depot35.25
202142Smiths FireAnnual service59.10
202143NALC2008 Conference414.16
202144A H ContractorsDog bins - waste collection150.40
202145R & P ToddMaintenance of Allotments99.88
202146The Granville CentreHire of hall - Willen Ward Surgery16.20
202147Dor 2 DorDelivery Parish Magazine April409.60
202148Murrays the Printers25 copies Parish Appraisal549.00
202149Broker Network LtdInsurance - Annual premium3,104.00
202150SLCCBook21.60
202151Office Angels Ltdtemporary staff hours 21/4-25/4509.87
202152R & P ToddMaintenance of Allotments99.88
202153British GasParish Office 8/1 - 31/3260.94
202154Office Angels Ltdtemporary staff hours 12/4 -16/4556.57
202155Bradwell GlassEmergency board up - Pavilion70.50
202156Priority Cleaning LtdDeep clean - Oldbrook centre352.50
202157Mary FilpowiczYouth Training scheme expenses216.00
202158Rapleys LLPInsurance - Annual premium O/brook791.53
    
    
D/DKwik-FitFuel for vans82.81
 Shanks Waste Oldbrook - March108.28
 ADT Fire & Security LtdRent/maintenance 25/5-24/633.29
 Kwik-FitFuel for vans28.40
 Shanks Waste Oldbrook - April 116.55
    
    
    
029/08Date of Next Meeting – Tuesday 17th June 2008, 7.30pm